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Keep These in a Safe Place
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Keep These in a Safe Place!

Maintain an easily accessible personal file(s) at home or at school to contain important documents such as:

  • Licenses and/or certificates
  • Diplomas
  • Transcripts of credits and degrees
  • Record of job-related seminars, workshops and conferences
  • Letters of appointment or hire
  • Employee contracts, including any supplemental contracts
  • Record of hire from the employer's official minutes (Board meeting minutes)
  • Record of accumulated sick leave and other leave days (personal, vacation)
  • Copy of assignment schedule
  • Log of tax-deductible job-related expenses
  • Copies of insurance policies
  • Information from the retirement system
  • Yearly salary notice provided by the employer
  • Documentation of commendations, awards and honors
  • Employee salary or wage schedule; pay stubs
  • All evaluation records
  • Letters to and from parents and students
  • Letters to and from administrators/supervisors and department heads
  • District policies on student discipline, suspension, expulsion, corporal punishment
  • Record of disciplinary methods used in handling student problems, including date and witnesses involved
  • Record of assaults, violence, or workplace thefts
  • Written personal reconstruction of events surrounding student injuries
  • School calendar
  • Fringe benefit information; claim records
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