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OEA Employment Opportunities

POSITION TITLE:  Director of Member Legal Services
 
FLSA CODE:  Exempt 
 
EEO CLASSIFICATION:  First/Mid Level Officials and Managers
 
JOB OBJECTIVES/PURPOSE STATEMENT
The OEA is in search of candidates to fill the vacancy of the Director of Member Legal Services. The Director of Member Legal Services administers and oversees the day-to- day workflow of the Association’s Member Legal Services Programs and Legal Services Department. The Director provides support to the Association’s strategic and tactical legal initiatives and projects as assigned.
 
ESSENTIAL FUNCTIONS
1. Conduct preliminary research and provides information to the appropriate parties on legal issues.  Provide advice and consultation to OEA staff.
2. Receive and review requests for Legal Services Program assistance, consult with appropriate staff members/Program attorneys, make determination of Legal Services case assignments to Program attorneys, and work on assigned cases.
3. Negotiate and maintain relationships between OEA and law firms contracted to provide legal services, maintain lists of OEA program attorneys, assign program attorneys to accepted cases, manage liability claims with the plan providers and coordinate payment to Plan attorneys.
4. Serve as named program coordinator of OEA/NEA Legal Services Programs, including responsibility for compliance with National Education Association (NEA) Program requirements. Supervise the maintenance of all records, file and related documents for all Legal Services Program requests; and  processing of all claims and related documents in seeking reimbursement from the NEA DuShane Legal Management System. Regularly evaluate the Programs and reconciliation of conflicting policy and program parameters. Design and implement systems for program efficiency and management. 
5. Work in conjunction with the OEA General Counsel on strategic and tactical legal initiatives and projects as assigned.
6. Conduct legal research and analysis; draft legal memoranda for Association distribution as assigned.
7. Evaluate matters of national and state education policy for impact on the Association and report to management and governance as assigned.
8. Serve as Association legal representative as assigned.
9. Review all local association constitution and bylaws for compliance with legal guidelines.
10. Ensure that assigned staff is aware of all responsibilities associated with their positions, have access to appropriate training in all aspects of their jobs, are issued clear performance expectations and performance feedback, and perform at satisfactory and continually improving levels.
11. Work with assigned staff to prepare necessary reports, including assistance in the preparation of annual labor and corporate reports. 
12. Prepare annual budgets for Member Legal Services Programs in collaboration with the Assistant Executive Director – Business Services.  
13. Provide advice and consultation to OEA governance and local Associations and serve as staff liaison to governance groups as assigned.
14. Provide training to staff and governance on the Legal Services Programs and substantive legal issues.
15. Manage special projects and other assignments, and perform other duties as assigned.
 
QUALIFICATIONS (PURPOSE SPECIFICATIONS)
 
Education, Experience and Training:
Bachelor’s degree, JD and license to practice law in Ohio required; three years experience in public and/or private sector labor law preferred; experience in cost effective management of outside legal resources; experience with legal services program management desired; successful management or supervisory experience; experience working in a union environment preferred; association work experience desired.
 
Required Knowledge, Skills, Ability:
  • Knowledge and experience in school law, civil service law and collective bargaining law preferred.
  • Knowledge of and ability to administer interrelated legal services programs. 
  • Demonstrated ability to handle manage complex issues and difficult situations with professionalism and tact. 
  • Ability to maintain a strong presence in meetings and while representing the Association’s interests through professional communication skills, both verbal and written.
  • Demonstrated ability to conduct legal research effectively, using both print and electronic means. 
  • Demonstrated ability to draft legal research memoranda for Association distribution.  
  • Demonstrated team-building skills and sensitivity and commitment to a diverse and unionized workplace. 
  • Outstanding organization skills with demonstrated ability to multitask and recognize established priorities. 
  • Ability to effectively engage and supervise staff. 
  • Ability to work flexible hours and/or extended hours.
 
Physical Requirements:  
Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned office equipment, and other duties as assigned.  This position is a high level staff position whose primary duty consists of the performance of office work directly related to the management of OEA, and is not a production position.
 
AUTHORITY AND RELATIONSHIPS
Reports to the Executive Director.  Supervise the daily operation of department staff as assigned.
 
OTHER INFORMATION
Salary is commensurate with experience. Fringe benefits include paid vacation, sick leave, health insurance, paid holidays and retirement plans, including 401 (k). This position is exempt from the bargaining unit.
 
Location: OEA Headquarters, 225 E. Broad St., Columbus, OH 43216
 
For consideration, please submit a letter of interest and resume to OEA Human Resources, hr@ohea.org, by the close of business August 12, 2016. The position remains open until filled. 
 
The OEA is an Equal Opportunity/Affirmative Action Employer.

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POSITION TITLE:  LEGAL EXECUTIVE ASSISTANT– GENERAL COUNSEL 
 
FLSA CODE:  Exempt
 
EEO CLASSIFICATION:  First/Mid Level Officials and Managers
 
JOB OBJECTIVES/PURPOSE STATEMENT
This position provides administrative and paralegal support to the General Counsel.  It is a confidential position, requiring varied and complex skills in the administration of the General Counsel operations. 
 
ESSENTIAL FUNCTIONS
1. Assist in the organization, implementation, and administration of the OEA General Counsel’s operations.
 
2. Anticipate the needs of the General Counsel with respect to reports, the preparation of correspondence and meeting materials. Provide routine support services for the General Counsel including arranging meetings and travel, and maintaining calendar; answers and screens the General Counsel’s telephone calls and emails, as required by the General Counsel.
  
3. Design and organize physical and electronic record keeping systems and ensure maintenance of legal opinion files, subject files, confidential office documents, document templates, legal correspondence and publications; ensure adequate and proper documentation of functions, policies, decisions, procedures, and/or essential transactions; update, copy, and purge files and records. Design and manage records retention, including information storage and retrieval. 
 
4. Evaluate periodically the computer system used by the General Counsel’s office including software databases to determine whether changes in these systems are merited to increase efficiency and effectiveness and to achieve cost savings. 
 
5. Independently draft, develop and maintain correspondence, reports, minutes, policies and other documents for internal and external purposes using software packages, including but not limited to, case management software, Microsoft Excel, PowerPoint and Word.  Research legal issues and prepare legal and labor relations documents, memoranda, affidavits, pleadings and any other documents.
 
6. Coordinate, grievance and disciplinary meetings, hearings and conferences related to the administration of labor agreements with OEA staff unions; prepare and maintain confidential grievance files and records for management; complete research related to the files; act as a liaison between department managers and union representatives.
 
7. Access confidential information concerning all legal matters handled by the General Counsel, including but not limited to collective bargaining negotiations; assist in investigating and gathering information regarding labor relations matters; provide labor relations assistance during contract negotiations. Protect the integrity of materials and communications that are confidential.
 
8. Identify situations which require the attention of the appropriate manager, assemble the necessary material and other information, identify those who need to be involved in the related discussions, arrange the necessary meetings, and ensure the situation is appropriately concluded.
 
9. Perform extensive executive assistant and complex clerical duties without supervision; manage special projects and assignments. 
 
10. Exercise independent judgment and discretion in a confidential capacity with regard to policies and their implementation, as well as providing confidential assistance and recommendations to higher level persons who review and approve employee’s formulation, determination, and recommendation of management policies in the field of labor relations.
 
11. Timely process the approval of bills, vouchers, and the General Counsel’s and General Counsel office expense reports; analyze expenditures, financial statements and reports; audit, investigate and resolve discrepancies; and assist in the preparation of an annual budget and in monitoring expenses and budgetary constraints on a regular basis.
 
12. Maintain professional and technical knowledge.  
 
13. Contribute to team effort by accomplishing related results.
 
14. Supervise assigned personnel, using progressive and effective supervisory practices.
 
15. Perform other duties as assigned by the Executive Director or General Counsel. 
 
QUALIFICATIONS (PURPOSE SPECIFICATIONS)
 
Education, Experience and Training:
Bachelor’s degree or the equivalent as determined by the Executive Director.  Minimum of three (3) to five (5) years’ work experience as an executive legal assistant or office manager in a law firm or for a General Counsel’s office. Completion of specialized training or coursework in legal assisting or paralegal certification preferred.
 
Required Knowledge
Legal office management techniques and record keeping and filing systems;  legal assisting including legal terms and procedures and legal research methods; correct  English  grammar, punctuation, spelling, and proofreading; standard office equipment and software applications; legal research methods; principles of Internet research; employee/employer relations and negotiations; effective telephone techniques.
 
Required Skills and Ability
Skill mastery in office management practices, ability to perform complex administrative support functions; high level of skills utilizing office software applications to create documents, spreadsheets, databases and presentations; manage projects, e-mail, calendaring, tasks and information; outstanding administrative and organization skills with demonstrated ability to multitask and recognize established priorities.  Evidence of a commitment to excellence in all areas. 
  • Demonstrated excellent communication skills, both oral and written; 
  • Strong project management skills and ability to concurrently prioritize and oversee complex and sensitive projects; and, 
  • Skill and ability to prepare concise and accurate written communications; prepare legal documents and complete work assignments; set up and maintain database files; utilize time management techniques to organize and prioritize work; exercise analytical and independent judgment.
 
Ability to:  conduct Internet research and send email notification/correspondence; keep and/or to supervise the keeping of complex records; assemble and organize data of complex nature and to prepare and submit required reports from such records; exercise considerable discretion and independent judgment, and take initiative while handling administrative tasks; apply effective team building skills and sensitivity and commitment to a diverse and unionized workplace. 
Manage staff and maintain positive, collaborative effective working relationships.
Manage project budgets and monitor expenditures on a regular basis.
Work flexible and/or extended hours.
 
Physical Requirements:  
Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned office equipment, and other duties as assigned.  This position is a high level staff position whose primary duty consists of the performance of office work directly related to the management of OEA, and is not a production position.
 
AUTHORITY AND RELATIONSHIPS
A confidential exempt position reporting to the General Counsel. 
 
OTHER INFORMATION
Salary is commensurate with experience. Fringe benefits include paid vacation, sick leave, health insurance, paid holidays and retirement plans, including 401 (k). This position is a management position, exempt from the bargaining unit.
 
Location: OEA, 225 E. Broad St., Columbus, OH 43216
 
For consideration, please submit a letter of interest and resume to OEA Human Resources, hr@ohea.org, or to OEA 225 E. Broad St., Columbus, OH 43216, by the close of business June 6, 2016. The position remains open until filled. 
 
The OEA is an Equal Opportunity/Affirmative Action Employer.
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