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OEA Employment Opportunities

Receptionist / Clerical Assistant

The Ohio Education Association (OEA) is seeking qualified candidates for a Receptionist/Clerical Assistant position at the OEA Headquarters office located in downtown Columbus, OH. This position performs receptionist and clerical functions in support of OEA’s strategic priorities and requires one year of reception or office experience. This experience should be reflected in your resume. Please see below for the additional required qualifications, knowledge, skills and abilities. For more information please visit our website at:  www.ohea.org.  

Essential Duties:
1. Operates telephone to answer, screen and forward calls, providing information and taking messages
2. Operates office equipment
3. Greets persons entering establishment, determines nature and purpose of visit and directs them to specific destinations
4. Maintains and updates meeting room calendars and phone lists
5. Notifies staff of front-desk deliveries

Significant Duties:
  • Performs clerical support tasks such as proofreading, opening mail, and transcribing handwritten information
  • Assists with preparation of meeting materials
  • Communicates information to managers, co-workers and others in person, by telephone, in written form or e-mail
  • Attends staff meetings and trainings
  • Provides input into decision-making as it impacts associate staff functions
  • Performs duties related to job description
  • Provides support for organizing plans and practices for engaging members
  • Maintains confidential records and files
  • Operates in a collaborative team environment

Qualifications, Knowledge, Skills and Abilities:
  • High school diploma or equivalency
  • One year of receptionist or office experience required
  • Basic skill in use of computer office software
  • Ability to communicate effectively and professionally

Other Information:
This is a bargaining unit position with a starting salary of $27,558 with employer paid social security. Fringe benefits include paid vacation, sick leave, health insurance, paid holidays, and retirement plan.

Position Location: OEA-HQ, 225 E. Broad St., Columbus, OH 43216

Please submit a cover letter and resume directly to hr@ohea.org or to OEA, Attn: Receptionist/Clerical Assistant, PO Box 2550, Columbus, OH 43216, no later than the close of business on January 25, 2016. Resumes received by any other means will not be accepted.

The OEA is an Equal Opportunity/Affirmative Action Employer.
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Executive Assistant – Business Services

The Ohio Education Association is in search of qualified candidates to fill the vacancy of Executive Assistant – Business Services. This position manages functions within the Business Services Division and provides administrative support to the Assistant Executive Director – Business Services.  It is a confidential position, requiring varied and complex skills in the administration of the Business Services operations. This position is located in downtown Columbus.
 
ESSENTIAL FUNCTIONS
1. Assist in the organization, implementation, and administration of the OEA’s Business Services Operations. 
2. Prepare and handle highly confidential documents and correspondence and protect the integrity of materials and communications designated as confidential.
3. Plan, schedule and coordinate facility and property management services of the OEA headquarters; coordinate the property management services of other OEA field offices. (i.e. set schedule for property management staff, prepare facilities maintenance and capital budgets, monitor expenditures to budget, assist with lease management of tenants, HVAC monitoring and security system management, monitoring and upgrades, coordination of staff and location moves). Act as liaison with designated contract service providers. 
4. Perform On-Call responsibilities related to building operations and security.
5. Manage Printing and Mailing function and associated staff including inventory of common supplies and the procurement of goods and services from vendors as requested.
6. Manage Security Card access system (i.e. access card issuance, parking permits, doors and elevator systems, security groups and privileged maintenance, work with technology professionals to upgrade).
7. Maintain printing, copying, postage and other leased and purchased equipment under the responsibility of Business Services Division.
8. Perform extensive executive assistant and complex clerical duties without supervision.
9. Manage receptionist staff and duties and supervise meeting room scheduling (i.e. schedule security guards, program elevator, door and key card access, coordinate catering deliveries).
10. Independently draft, develop and maintain correspondence, reports, minutes, standard operating procedures, policies and other documents. 
11. Identify situations that require the attention of the appropriate manager, communicate that situation to that manager, assemble the necessary material and other information, identify those who need to be involved in related discussions, arrange the necessary meetings, and ensure the situation is appropriately concluded.
12. Provide routine support services (i.e., arrange meetings, make travel arrangements, maintain calendar, etc.) for the Assistant Executive Director –Business Services. 
13. Coordinate Business Services Division activities in relation to the Board of Director meetings and the OEA Representative Assemblies.
14. Prepare negotiations materials, correspondence, reports, policies, drafts, and other needed information, as assigned.  
15. Approve bills for payment; analyze expenditures, financial statements and reports; and assist in the preparation of an annual budget and in monitoring expenses on a regular basis.
16. Manage special projects and other assignments, including the use of cross-divisional work groups.
17. Supervise assigned personnel using progressive and effective supervisory practices.
18. Perform other duties as assigned by the Executive Director or Assistant Executive Director – Business Services. 
 
QUALIFICATIONS (PURPOSE SPECIFICATIONS)
 
Education, Experience and Training:
Bachelor’s degree or the equivalent work experience as determined by the Executive Director.   Five (5) or more years work experience in an office environment as a facilities or building operations manager/coordinator; or in a comparable position with the responsibility of providing administrative support to executive management. 
 
Required Knowledge
Working knowledge of building systems such as security and HVAC systems. Office management techniques and record keeping and filing systems;  correct  English  grammar, punctuation, spelling, and proofreading; standard office equipment and software applications; principles of Internet research; effective telephone techniques. 
 
Required Skills and Ability
Skill mastery in office management practices, ability to perform complex administrative support functions; high level of skills utilizing office software applications to create documents, spreadsheets, databases and presentations; manage projects, e-mail, calendaring, tasks and information; outstanding administrative and organization skills with demonstrated ability to multitask and recognize established priorities.  
  • Demonstrated excellent communication skills, both oral and written; Strong project management skills and ability to concurrently prioritize and oversee complex and sensitive projects; Skill and ability to analyze information and situations, develop and evaluate options and implement solutions. Skill and ability to prepare concise and accurate written communications; prepare documents and complete work assignments; set up and maintain database files; utilize time management techniques to organize and prioritize work; and, exercise analytical and independent judgment.
  • Ability to: conduct Internet research and send email notification/correspondence; keep and/or to supervise the keeping of complex records; assemble and organize data of complex nature and to prepare and submit required reports from such records; exercise considerable discretion and independent judgment, and take initiative while handling administrative tasks; apply effective team building skills and sensitivity and commitment to a diverse and unionized workplace. 
  • Ability to: Understand when situations require escalation for appropriate resolution; work independently and collaboratively on cross-functional and diverse teams on complex issues; manage staff and maintain positive, collaborative effective working relationships; manage project budgets and monitor expenditures on a regular basis; work flexible and/or extended hours; and, hold and maintain a valid driver’s License.
Physical Requirements:
Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time, operating assigned office equipment, and other duties as assigned.  This position has a physical exertion and strength requirement of Medium Work and occasionally Heavy Work. This position is a high level staff position whose primary duty consists of the performance of office work directly related to the management of OEA, and is not a production position. 
 
AUTHORITY AND RELATIONSHIPS
A confidential assistant position reporting to the Assistant Executive Director–Business Services Division.  Directly supervise and evaluate Associate staff, as assigned. 
 
OTHER INFORMATION
Salary is commensurate with experience. Fringe benefits include paid vacation, sick leave, health insurance, paid holidays and retirement plans, including 401 (k). This position is exempt from the bargaining unit.
 
Location: OEA, 225 E. Broad St., Columbus, OH 43216
 
For consideration, please submit a letter of interest and resume to OEA Human Resources, hr@ohea.org OR by mail to OEA, attn. HR, 225 E. Broad St., Columbus, OH 43216 by the close of business January 15, 2016. The position remains open until filled. 
 
The OEA is an Equal Opportunity/Affirmative Action Employer.
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LEGAL EXECUTIVE ASSISTANT– GENERAL COUNSEL
FLSA CODE:  Exempt
EEO CLASSIFICATION:  First/Mid Level Officials and Managers


JOB OBJECTIVES/PURPOSE STATEMENT
This position provides administrative and paralegal support to the General Counsel.  It is a confidential position, requiring varied and complex skills in the administration of the General Counsel operations.

ESSENTIAL FUNCTIONS
1. Assist in the organization, implementation, and administration of the OEA General Counsel’s operations.
2. Anticipate the needs of the General Counsel with respect to reports, the preparation of correspondence and meeting materials. Provide routine support services for the General Counsel including arranging meetings and travel, and maintaining calendar; answers and screens the General Counsel’s telephone calls and emails, as required by the General Counsel.   
3. Design and organize physical and electronic record keeping systems and ensure maintenance of legal opinion files, subject files, confidential office documents, document templates, legal correspondence and publications; ensure adequate and proper documentation of functions, policies, decisions, procedures, and/or essential transactions; update, copy, and purge files and records. Design and manage records retention, including information storage and retrieval.
4. Evaluate periodically the computer system used by the General Counsel’s office including software databases to determine whether changes in these systems are merited to increase efficiency and effectiveness and to achieve cost savings.
5. Independently draft, develop and maintain correspondence, reports, minutes, policies and other documents for internal and external purposes using software packages, including but not limited to, case management software, Microsoft Excel, PowerPoint and Word.  Research legal issues and prepare legal and labor relations documents, memoranda, affidavits, pleadings and any other documents.
6. Coordinate, grievance and disciplinary meetings, hearings and conferences related to the administration of labor agreements with OEA staff unions; prepare and maintain confidential grievance files and records for management; complete research related to the files; act as a liaison between department managers and union representatives.
7. Access confidential information concerning all legal matters handled by the General Counsel, including but not limited to collective bargaining negotiations; assist in investigating and gathering information regarding labor relations matters; provide labor relations assistance during contract negotiations. Protect the integrity of materials and communications that are confidential.
8. Identify situations which require the attention of the appropriate manager, assemble the necessary material and other information, identify those who need to be involved in the related discussions, arrange the necessary meetings, and ensure the situation is appropriately concluded.
9. Perform extensive executive assistant and complex clerical duties without supervision; manage special projects and assignments.  
10. Exercise independent judgment and discretion in a confidential capacity with regard to policies and their implementation, as well as providing confidential assistance and recommendations to higher level persons who review and approve employee’s formulation, determination, and recommendation of management policies in the field of labor relations.
11. Timely process the approval of bills, vouchers, and the General Counsel’s and General Counsel office expense reports; analyze expenditures, financial statements and reports; audit, investigate and resolve discrepancies; and assist in the preparation of an annual budget and in monitoring expenses and budgetary constraints on a regular basis.
12. Maintain professional and technical knowledge.  
13. Contribute to team effort by accomplishing related results.
14. Supervise assigned personnel, using progressive and effective supervisory practices.
15. Perform other duties as assigned by the Executive Director or General Counsel.

QUALIFICATIONS (PURPOSE SPECIFICATIONS)

Education, Experience and Training:
Bachelor’s degree or the equivalent as determined by the Executive Director.  Minimum of three (3) to five (5) years’ work experience as an executive legal assistant or office manager in a law firm or for a General Counsel’s office. Completion of specialized training or coursework in legal assisting or paralegal certification preferred.

Required Knowledge
Legal office management techniques and record keeping and filing systems;  legal assisting including legal terms and procedures and legal research methods; correct  English  grammar, punctuation, spelling, and proofreading; standard office equipment and software applications; legal research methods; principles of Internet research; employee/employer relations and negotiations; effective telephone techniques.

Required Skills and Ability
Skill mastery in office management practices, ability to perform complex administrative support functions; high level of skills utilizing office software applications to create documents, spreadsheets, databases and presentations; manage projects, e-mail, calendaring, tasks and information; outstanding administrative and organization skills with demonstrated ability to multitask and recognize established priorities.  Evidence of a commitment to excellence in all areas.
  • Demonstrated excellent communication skills, both oral and written;
  • Strong project management skills and ability to concurrently prioritize and oversee complex and sensitive projects; and,
  • Skill and ability to prepare concise and accurate written communications; prepare legal documents and complete work assignments; set up and maintain database files; utilize time management techniques to organize and prioritize work; exercise analytical and independent judgment.

Ability to:  conduct Internet research and send email notification/correspondence; keep and/or to supervise the keeping of complex records; assemble and organize data of complex nature and to prepare and submit required reports from such records; exercise considerable discretion and independent judgment, and take initiative while handling administrative tasks; apply effective team building skills and sensitivity and commitment to a diverse and unionized workplace.
  • Manage staff and maintain positive, collaborative effective working relationships.
  • Manage project budgets and monitor expenditures on a regular basis.
  • Work flexible and/or extended hours.

Physical Requirements:  
Ability to maintain physical condition and stamina appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned office equipment, and other duties as assigned.  This position is a high level staff position whose primary duty consists of the performance of office work directly related to the management of OEA, and is not a production position.

AUTHORITY AND RELATIONSHIPS
A confidential exempt position reporting to the General Counsel.

OTHER INFORMATION
Salary is commensurate with experience. Fringe benefits include paid vacation, sick leave, health insurance, paid holidays and retirement plans, including 401 (k). This position is a management position, exempt from the bargaining unit.

Location: OEA, 225 E. Broad St., Columbus, OH 43216

For consideration, please submit a letter of interest and resume to OEA Human Resources, hr@ohea.org, or to OEA 225 E. Broad St., Columbus, OH 43216, by the close of business October 19, 2015. The position remains open until filled.

The OEA is an Equal Opportunity/Affirmative Action Employer.
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UNISERV Education Research Development Consultant
Ohio Education Association


The Ohio Education Association (OEA) is seeking qualified candidates for a challenging and rewarding position as an Education Research Development Consultant.  The successful candidate will join the Education Policy Research and Member Advocacy department located in downtown Columbus. Professional staff members work collaboratively to inform OEA’s local and state advocacy for members’ professional and economic well-being and the continuing improvement of public education.  Interested candidates should respond no later than October 7, 2015 by e-mailing a cover letter and resume to hr@ohea.org or send by mail to:  OEA, Attn: HR, P. O. Box 2550, Columbus, OH  43216.

1. RESPONSIBILITIES:

A. Conducts state-based research activities that support OEA Collective Bargaining;
B. Assists in developing legislative positions as they impact the collective bargaining process, equity and adequacy of school funding; may assist with lobbying activities regarding school funding issues;
C. Serves as a resource consultant in areas of assignment and represents OEA positions in those areas to OEA governance, membership, or allied agencies and interest groups;
D. Assists in developing training programs in areas of assignment;
E. Attends seminars and training sessions relevant to areas of assignment;
F. Serves as liaison between the OEA and outside agencies at the state level which impact on the collective bargaining process, research data collection and reporting;
G. Serves as liaison to other program divisions as assigned;
H. Assists in fact-finding hearings as assigned; and
I. Performs other duties as assigned by the immediate supervisor within the job description.

3. AUTHORITY AND RELATIONSHIPS:

Is responsible to the immediate supervisor; recommends policy and procedure changes to and through the immediate supervisor.

4. QUALIFICATIONS:

1. Bachelor’s degree (Master’s degree preferred) in economics, public policy, finance, or related area.
2. Three to five years of successful experience as a researcher/research consultant responsible for developing, conducting and presenting research and data information to achieve organizational goals, preferably for a public employer, state agency, or union.
3. Demonstrated knowledge and experience with school funding and contemporary models for employee compensation and benefits.
4. Demonstrated knowledge and experience with the following:
• Creating and maintaining internal and external databases;
• Gathering and synthesizing large amounts of complex data and simplifying for broad communication;
• Analyzing and producing reports on budgeting and expenditures, including school finances, employee salary schedules, health insurance, benefit provisions, and collective bargaining agreements;
• Designing, developing and analyzing survey research methodologies; and
• Independently developing and implementing metrics for organizational and/or system assessment.
5. Ability to apply knowledge of adult learning theory and needs assessment data to develop appropriate training recommendations and select materials.
6. Demonstrated interpersonal skills and ability to work independently and collaboratively on complex issues with cross-functional, diverse teams (internal and external) by effectively using the diversity of  individuals and groups with whom one works, including demonstrating an awareness of the value of differences, value of diverse needs, and the views of others.
7. Serving as a consultant and/or liaison with diverse internal and external groups and committees. Ability to:
• Present, translate and facilitate discussion on research findings and financial data to groups;
• Design spreadsheets, tools and programs for user-access and retrieval;  
• Design and present training programs on research and data analysis; and
• Provide frequent on-site support to local associations (statewide) on issues related to school funding, compensation, benefits and other bargaining issues.
8. Demonstrated ability to apply research when communicating and translating the association's collective bargaining and legislative goals and programs to members, staff, legislators, state officials, and other groups.
9. Excellent written, oral and interpersonal communications skills.
10. Willingness to travel, work weekends and serve as a staff liaison to OEA governance and affiliated groups.  
       
5. APPLICATIONS AND OTHER INFORMATION:

This is a bargaining unit position with a starting salary of $75,808 to $89,651. Generous fringe benefits include paid vacation and sick leave; medical, dental and vision insurance; paid holidays; retirement plan and 401(k).  Interested candidates should respond no later than October 7, 2015 by e-mailing a cover letter and resume to hr@ohea.org or send by mail to:  OEA, Attn: HR, P. O. Box 2550, Columbus, OH  43216.  

Visit our website at www.ohea.org for information about OEA. This position will remain open until filled.

The OEA is an Equal Opportunity/Affirmative Action Employer.
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OHIO EDUCATION ASSOCIATION
Research Technician
 
The Ohio Education Association (OEA) is seeking qualified candidates for the position of Research Technician in our Organizing department. This position requires five (5) years of complex technical or administrative office experience. Candidates must be able to demonstrate knowledge, skills and abilities that include the use of advanced functions with computer software and office-related applications. Please review the Knowledge, Skills and Abilities section for additional skill requirements. This position will report to the Director of Organizing in our downtown Columbus location. 
 
Required skills and experience include the following:
 
Essential Duties:
1) Assists in the collection, analysis, interpretation, and reporting of data within internal and external databases and resources.
2) Uses current computer software applications to develop new and manipulates existing spreadsheets; word processing documents, database management, electronic communications and other correspondence or supporting materials.
3) Provides clerical and technical support for organizing plans and practices for engaging members.
4) Sets up and maintains paper or electronic filing systems; recording and coding information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material. Maintains confidential records and files.
5) Prepares materials and conducts training for staff on research-related topics.
6) Operates office equipment, such as fax machines, copiers, video conferencing and phone systems.
7) Communicates information to managers, co-workers and others in person, by telephone, in written form, or e-mail.
 
Significant Duties:
  • Maintains and updates information on Intranet and Internet.
  • Prepares for and makes arrangements for meetings and conferences.
  • Completes forms in accordance with OEA procedures.
  • Opens, reads, routes, and distributes incoming and outgoing mail or other materials.
  • Composes, types, copies, and distributes reports and other printed materials.
  • Carries out special projects and assignments.
  • Operates in a collaborative team environment.
  • Attends staff meetings and trainings.
  • Provides input into decision-making that impacts Associate Staff functions.
  • Performs duties related to job description
 
Qualifications, Knowledge, Skills and Abilities:
  • High school diploma or equivalency; Associate’s Degree preferred.
  • Five (5) years of complex technical or administrative office experience required.
  • Knowledge of administrative and clerical procedures and systems such as calendar scheduling, word processing, spreadsheets, managing files and records, designing forms, and other office procedures.
  • Ability to communicate effectively and professionally.
  • Advanced skill in use of computer software and office-related applications.
  • Internet research abilities.
     
Other Information:
This is a bargaining unit position with a minimum starting salary of $38,541 plus 7.65% FICA pick-up. Generous fringe benefits include paid vacation and sick leave; medical, dental and vision insurance; paid holidays; tuition reimbursement; retirement plan and 401(k).  Interested candidates should send a cover letter and resume that addresses the Knowledge, Skills and Abilities required for this position to OEA by October 2, 2015, to: hr@ohea.org
*please reference Research Technician in the Subject field
 
Or mail to:
 
OEA Human Resources
Attn: RT
P. O. Box 2550
Columbus, OH  43216
 
Please visit www.ohea.org for more information.
 
The OEA is an Equal Opportunity/Affirmative Action Employer.
 
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The Ohio Education Association (OEA) is seeking qualified candidates for projected Labor Relations Consultant vacancies located throughout Ohio. The ideal candidate approaches labor relations consulting from an organizing perspective and is able to demonstrate and communicate the connections between organizing and collective bargaining, member advocacy, building community relationships, media outreach, political action, public education, and professional issues.

Click here for job description.

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