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 Before Your First Parent-Teacher Conference
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Before Your First Parent-Teacher Conference

Your first parent-teacher conference may occur before you are feeling really settled and confident of your teaching. Individual conferences with a host of parents or guardians intent on the progress of their children can be added stress to your busy schedule, but remember that parents generally are very thoughtful and cooperative with teachers. The following suggestions for preparation may help you confidently approach the conferences and conduct them productively.

Remember that the sole purpose of a conference is to allow the parent and teacher to understand more fully the student's performance in school and ways to enhance that performance. Communicate this purpose to parents. Keeping this in mind keeps the focus of discussion efficient and productive and discourages extraneous issues.

A note to parents suggesting issues to think about before the conference can be helpful in making the conference productive and setting the scene for mutual information sharing and problem solving. List some possible questions the parents may want to ask such as:

  • What are my child's areas of strength and weaknesses?
  • Is my child involved in any special instruction?
  • What mathematics or reading group is my child in?
  • What method is used to evaluate or grade school work?
  • What is teacher's policy on homework?
  • Are there any special problems relating to discipline or socialization?
  • What can I do at home to help my child improve in a difficult subject?
  • How well does my child communicate?
  • Is my child motivated?
  • What are the learning objectives for each subject during the current report card period?
  • What specific suggestions for improvement does the teacher have for my child?

Encourage the parents to discuss the planned conference with the child, asking of there is anything the child would like the parent to see or discuss. Point out that it is a good idea for parents to confer with the child after the meeting, relating to the student any appropriate information learned in the conference and reinforcing the idea that the teacher and parents are working together in the child's best interests.

In preparation for the conference, gather any information pertinent to the student's performance: grades, sample work, standardized test scores, attendance reports, and other pertinent data. It is also wise to have on hand information about rules and procedures that parents have received prior to the conference. Be prepared to discuss each child in terms of:

  • Ability to do school work,
  • Grade levels in reading and math,
  • Special interests and abilities,
  • Relationships with other children,
  • Level of self-esteem, and
  • Behavior in and out of class.

As the conference begins, greet the parents in a warm, friendly manner so they will be comfortable in asking questions and sharing in the discussion. As you talk with the parents, keep in mind these four principles:

  1. Speak in an everyday language. Avoid the use of education jargon that tends to confuse the message and to distance the parents from the purpose of your conference.
     
  2. When describing student behaviors, describe the circumstances and conditions surrounding the behavior. This allows the parents to understand their child's behavior in the context of the situation when it occurs.
     
  3. Throughout the conference, invite questions and comments from the parents, responding with positive comments about their contributions. Communicate your understanding of any difficulties they are experiencing with the child, yet maintain a focus of student performance.
     
  4. Avoid emotionally charged words that alarm parents and prevent them from objectively exploring their child's progress. Labels such as “hyperactive" or immature" are detrimental to parent-teacher communication, as are polarizing words such as "humanism" and "permissive."

As you begin to conclude the conference, summarize important topics of discussion, checking with parents for mutual understanding of important issues and plans of action. As the parents prepare to leave, encourage them to get in touch with you later if they wish. Convey your appreciation for their interest and involvement in their child's schooling.

Write a brief anecdotal record on the conference for future reference.

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